Job description
Calculate & post business transactions, process invoices & credit cards, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
Reconciling processed work by verifying entries and comparing system reports to balances
Maintaining historical records
Paying employees by verifying Travel & expense receipts and preparing payment report in JDE & checks
Paying vendors by scheduling payment report as per due date criteria and ensuring payment is received for outstanding credit;
Responding to all vendor/branches/onshore enquiries regarding payments.
Preparing analyses of accounts and producing monthly reports
Processing payments
Clarify any questionable invoice items, prices or receiving signatures
Obtain proper information and/or data regarding invoice payments
Assemble invoices to be completed for payment
Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),
Review invoices and requisitions for satisfactory payment approval
Check vendor files for any previous payments and assign voucher numbers
Maintain copies of vouchers, invoices or correspondence necessary for files
Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures