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Personal Assistant To Plant Head/Director

Personal Assistant To Plant Head/Director


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Job description
Roles and Responsibilities
Manage Directors calendar, assessing priority of appointments and reallocation as necessary.
Manage Directors travel arrangements (including visas/accommodation).
Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain Directors office systems, including data management and filing.
Maintain records of Directors contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Produce documents, briefing papers, reports and presentations for the Director.
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Meet and greet visitors at all levels of seniority.
Supervise all Trust incoming/outgoing mail.
Any other duties as may reasonably be required by the Director

Desired Candidate Profile
Educated to degree level or equivalent. • Good interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the Plant. • Ability to organize and plan own work. • Good attention to detail, with the ability to maintain a high level of accuracy. • A flexible, pro-active approach to work including the ability to priorities and re-priorities. • Ability to work on own initiative. • Ability to deal with sensitive information with discretion and to maintain confidentiality. • IT skills, working knowledge of presentation software, preferably SAP, Microsoft Office Word, Excel and PowerPoint.